Event Coordinator Job at SGS Consulting, California

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  • SGS Consulting
  • California

Job Description

Job Responsibilities:

  • Manage busy schedules and calendars; multiple meetings with direct reports, colleagues and external partners in various time zones
  • • Professionally respond to external partners via phone and email
  • • Schedule weekly direct report meetings and other recurring meetings
  • • Process purchase orders and invoices for agency expenses and assist with budget details
  • • Complete and submit expense reports for executives
  • • Communicate with the executives on a daily basis, prioritizing messages and requests that come across the desk
  • • Personal tasks including getting lunch when calendar schedule requires
  • • Managing a busy schedule for VP, juggling time zones and senior-level stakeholder relationships and needs
  • • Scheduling and managing recurring team meetings
  • • Arranging travel including air, hotel, ground transportation for VP; submitting and managing VP expenses
  • • Prioritizing executive’s schedule based on knowledge of needs & priorities
  • • Interact / Collaborate with C-suite executive assistants and teams
  • • Provide backup coverage as needed when the department coordinator is out of office

Skills:

  • administrative experience
  • MS Office -- Outlook, Word, Excel and Power Point, Canva
  • researching vendors, researching venues, registration, hotel, food and beverage

Education/Experience:

  • Bachelor’s degree required
  • • 2+ years administrative experience supporting leaders at the executive level
  • • Ability to juggle multiple tasks and projects and tight deadlines
  • • Ability to handle changing schedules quickly and efficiently
  • • Curious; calm under pressure and rigorous attention to detail
  • • Avid team player
  • • Ability to flex work schedule based on business need
  • • Some travel required, two-three times per year
  • • Advanced computer skills in MS Office -- Outlook, Word, Excel and Power Point, Canva
  • • Excellent interpersonal skills, which will enable him/her to interact with a range of personalities and styles to establish effective relationships at all levels of the organization  

Job Tags

Flexible hours

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